Discrepancies caught before close

Automated Credit Card Reconciliation

Card volume climbs, and exceptions climb with it. Credit Card Recon validates every transaction against POS, PMS, and processor data daily, so the close is a validation, not an investigation.

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CONTINUOUS VALIDATION

99%

transactions matched automatically

AUTOMATED RECONCILIATION

4 hrs to 2 min

reduction in daily credit card reconciliation

SURFACE WHAT MATTERS
25% to 50%

fewer exceptions to investigate

One Transaction. Three Versions.

Approved Is Not Settled.
Settled Is Not Posted.

Approved, settled, and posted are not the same thing. The gap is where properties lose.

× No Audit Trail: When a number is challenged, there's no transaction-level detail to back it.

× No Single View Across Channels: POS, processor, and bank each report separately.

× Manual Delays: Exceptions sit in spreadsheets until someone has time to chase them.

× Numbers Finance Can't Fully Stand Behind: A close built on assumptions, not validation.

× Resolution Delayed to Close: What should be caught in real time surfaces weeks later.

× Multi-Property Variance: Each property reconciles differently, so portfolio reporting inherits every local workaround.

Credit Card reconciliation is not a month-end task. It is a daily validation.

Every Card. Every Transaction.
Every Loop Closed.

Watch the walkthrough to see how Evention sits between your transactions and your reporting, validating every checkout as part of The Financial Trust Layer.

How Credit Card Recon Works

Validate Every Card Transaction. Continuously. Automatically.

Credit Card Recon sits between your transactions and your reporting. It pulls card data from every source you already run, matches it continuously, and posts validated results to your system of record.

A 99% auto-match rate across transactions, from property level to enterprise.

Fewer exceptions. Faster close. Full confidence.

Transaction-level matching

Multi System Reconciliation

Exception surfacing

Validated posting to your GL

Transaction-level matching

Reconcile at the transaction level rather than by batch total, so the source is always clear the moment something is off.

Multi System Reconciliation

Card data from processors matches directly against POS and PMS records, including mobile terminals and overnight activity.

Exception surfacing

Unmatched transactions are flagged immediately with the detail needed to resolve them, instead of waiting to be discovered at close.

Validated posting to your GL

Matched results post directly to your General Ledger. The number finance sees is the number that's already been proven.

Real-World Examples

What Continuous Validation Catches

Month-end investigation

Ritz-Carlton Key Biscayne

Weeks to minutes. Exception investigation that used to consume the back half of every month-end now resolves in minutes. The variance is identified at the transaction level, so there is nothing left to reconstruct.

Write-offs eliminated

Fairmont Royal York

Thousands of transactions, over 99% auto-matched. Staff previously spent hours researching variances, often ending in large write-offs. Exceptions now surface on their own, so the write-off is no longer the cheaper option.

Processed vs. posted to bank

Marriott Rome

The gap was invisible. Now it is a daily view. An opening hotel could not reconcile processed against posted-to-bank. Postings now show by date and merchant ID, with variances visible daily.

95- 98% faster reconciliation

99% transactions matched automatically

$35K + $70K labor savings at a single property

The result?

The close is a validation, not an investigation.

Connected to 60+ Devices and Applications You Already Use

Reconcile across systems without changing how you operate.

Total Recon connects directly to the tools powering your business, from POS and PMS to payment processors, payroll, cash equipment, and banks so your reconciliation data flows seamlessly from transaction to general ledger.

With your entire payment ecosystem connected, finance teams gain end-to-end visibility, faster reconciliation, and confidence that data is accurate across every system. And if you don’t see a provider listed, we’re always expanding our integrations.

View Integrations

CREDIT CARD REVENUE MISMATCH

The IRS has a number. Does It Match Yours?

Every processor files a 1099-K each year, reporting the gross settled card volume it processed for the business. That number gets compared against what the business reports as revenue. Most properties never run that comparison themselves. They find out only when the two numbers do not agree.

That mismatch does not surface at close, and it does not surface in a customer dispute. It surfaces in a notice, months after the transactions happened, asking why the books and the processor's filing disagree. Picture reconstructing which authorization, settlement, or refund caused the gap.

Credit Card Recon matches every authorized, settled, and posted transaction against processor records continuously, so the total in the books and the total the processor reports stay aligned all year, not reconciled after the fact.

Checkout confirms payment. Evention confirms truth.

Can You Prove Yesterday's Card Revenue Right Now?

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Credit Card Recon FAQ

Credit Card Reconciliation Questions, Answered

For finance teams evaluating automated credit card reconciliation, from property level to portfolio.

What is credit card reconciliation?

Credit card reconciliation is the process of matching credit card transactions captured in point of sale and property management systems against processor settlement data and the general ledger. Done manually, it means comparing credit card statements line by line to find where the three do not agree. Credit Card Recon automates that comparison and matches 99% of transactions automatically.

How do you do credit card reconciliation?

Credit card reconciliation follows four steps: collect transaction data from every POS, PMS, and processor source, match transactions against settlement records, investigate and resolve exceptions, and post validated results to the general ledger. With Credit Card Recon, the first two steps run automatically every day, and exceptions surface with the transaction-level detail needed to resolve them. At Hilton Frankfurt Airport, the daily process moved from 4 hrs to 2 min.

What is automated credit card reconciliation?

Automated credit card reconciliation replaces manual statement matching with continuous validation that runs daily without a person starting it. Credit Card Recon matches processor data to POS and PMS records at the transaction level, then surfaces only the exceptions that need human judgment. Properties typically see 95% to 98% less time spent on card reconciliation.

Will Credit Card Recon connect with my company’s current ERP system?

Check out our Integrations page to see all of the software we integrate with. We’re constantly adding new ones!

How long does implementation take?

For the credit card reconciliation module of Total Recon, visit our POC page to learn more about the implementation process. Contact us for information about all other modules.

Can Credit Card Recon handle bank and credit card reconciliations together?

Yes. The Evention Platform includes modules for Cash Recon, Credit Card Recon, Credit Card Analytics, Tips+Gratuities, and OTA Recon, so card and cash reconciliation run in the same system with the same audit trail. Finance teams reconciling both see one validated set of results rather than two processes to align.

Does Credit Card Recon work across multiple properties?

Yes. Credit Card Recon reconciles at the transaction level by property, cashier, or register, and reports across the portfolio in one place. One global quick-service chain standardized reconciliation across 50+ locations. Any size operator can run it, from a single property to an enterprise portfolio.

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